Saturday, 8 February 2014

NUMBERED LISTS - MS Word 2007 Tutorial

Author: Navin Kumar

Often, documents need to show a numbered list of items. This is a frequent requirement in documents relating to financial and scientific subjects. In long documents, the paragraphs are numbered for easy reference. Microsoft Word offers easy functionality for making numbered lists.

In this tutorial, you will learn how to make simple as well as multilevel numbered lists in MS Word 2007 documents.

Task

The table below shows the names of some districts of two States of India – Bihar and Haryana, and also the names of two blocks of each district.

StateDistrictBlock
BiharPatnaBihta
Danapur
West ChamparanBettiah
Narkatiaganj
HaryanaPanchkulaPinjore
Morni
AmbalaNarain Garh
Barara

Create a new MS Word 2007 document and do the following:
  1. Make a simple numbered list showing the names of states at the top, then the districts and blocks .

Saturday, 25 January 2014

BULLETS - MS Word 2007 Tutorial

Author: Navin Kumar

Bullets are used to prominently display information that is to be shown as an unordered list. They are an important ingredient for business and technical documents.

In this tutorial, you will learn how to make a bulleted list from scratch, apply bullets to existing text and make sophisticated multilevel bulleted lists in Microsoft Word 2007 Documents.

Task

Your task is to apply bullets to the following list:
NCR, Delhi
Delhi University
St Stephens College
Hindu College
IP University
Madhubala Institute of Communication
Netaji Subhash Engineering College
Bihar
Patna University
Patna Science College
Patna College
Magadh University
Commerce College
AN College
To carry out this task, first create a new document and save it as "Bullets Task". In this document, do the following:
  1. Apply bullets to the above list as you type it.
  2. Remove bullets from the list.
  3. Now apply a different bullet to the list.
  4. The list gives the names of universities and colleges of the National Capital Region (NCR) and Bihar State. Present the list in the shape of a multilevel bulleted list with territory at level 1, universities at level 2 and colleges at level 3.
  5. In the multilevel bulleted list, change the bullets such that level 1 bullet is a solid black square, level 2 bullet is a solid black circle and level 3 bullet is an arrow. 

Saturday, 7 December 2013

MAKING PARAGRAPH SPACING CHANGES PERMANENT ON YOUR COMPUTER

Author: Navin Kumar

When you create a new word document, it starts with the paragraph spacing values specified in the normal document template. You can check the paragraph spacing values of your normal template by following the steps below:
Fig 1: Styles Drop-down List
  1. On the ‘Home Tab’ click the ‘Styles Dialog Launcher’ located below the ‘Change Styles’ button (see Figure 1). A drop-down list will open showing various Style options.
  2. Locate ‘Normal’ in the List and place the cursor over it. A blue rectangle will appear around the ‘Normal’ style along with a pop-up box below showing various specs of the style. Under the ‘Paragraph’ heading, you will find the paragraph spacing (before and after) values. If either of the values is set to 0, there will be no entry for it under the ‘Paragraph’ heading.
MS Word allows you to change the paragraph spacing set by ‘Normal’ template by using the ‘Line and Paragraph Spacing’ button on the ‘Home’ tab (see the tutorial on Paragraph Spacing in MS Word 2010).

When you change paragraph spacing in a document, all subsequent paragraphs created in that document by pressing the Enter key will inherit the changed spacing. Remember, however, that the paragraph spacing values in the ‘Normal’ template remain unchanged. Therefore, when you create a new document, the paragraph spacing values of the ‘Normal’ template take effect, and not the values that you had set in the previous document.

If you wish to make the paragraph spacing chosen by you ‘permanent’ on your computer (that is, if you wish all new documents to use your desired paragraph spacing values), follow the method explained below:

MS Word 2010
Fig 2: Manage Styles Dialog of MS Word 2010
  1. On the ‘Home Tab’ click the ‘Styles Dialog Launcher’ located below the ‘Change Styles’ button (see Figure 1). The Styles drop-down list will open. 
  2. You will find three buttons at the bottom of the 'Styles' List Box. Place cursor on the third button from left. 'Manage Styles' tool-tip will appear.
  3. Click the 'Manage Styles' button. The ‘Manage Styles’ dialog box will open (Fig 2).
  4. In the ‘Paragraph Spacing’ section, enter the desired values for spacing ‘before’ and ‘after’ paragraph.
  5. Click the radio button labelled ‘New documents based on this template’ at the bottom of the dialog box.
  6. Click the ‘OK’ button to close the dialog.
MS Word 2007
Fig 3: Manage Styles Dialog of MS Word 2007 Fig 4: Modify Styls Dialog of MS Word 2007

  1. On the ‘Home Tab’ click the ‘Styles Launcher’ located below the ‘Change Styles’ button (see Figure 1). A drop-down list will open showing various Style options.
  2. At the bottom of the list, you will see three buttons for ‘New Style’, ‘Style Inspector’ and ‘Manage Styles’. Click the ‘Manage Styles’ button. The ‘Manage Styles’ dialog box will appear.
  3. Click the ‘Modify…’ button (see Fig 3). The ‘Modify Style’ dialog box will come up (Fig 4).
  4. Fig 5: Paragraph Dialog Box
  5. Click the ‘Format’ button in the bottom left corner of the dialog box. A pop-up list with 8 options will appear.
  6. Click ‘Paragraph…’. This will bring up the ‘Paragraph’ dialog box (Fig 5).
  7. Click ‘OK’ button at the bottom of the ‘Manage Styles’ dialog to close it. 
  8. In the ‘Spacing’ section of the ‘Paragraph’ dialog box, fill up the desired values for ‘before’ and ‘after’ spacing.
  9. Click the ‘OK’ button to close the ‘Paragraph’ dialog.
  10. In the ‘Modify Style’ dialog box, click the radio button labelled ‘New documents based on this template’, then click ‘OK’ button to close the dialog box.
The steps above change the paragraph spacing values in the ‘Normal’ template of MS Word. You can verify this by following the steps explained at the beginning of this tutorial. All new documents created subsequently will show your desired paragraph spacing before and after the paragraph.

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Thursday, 21 November 2013

PARAGRAPH SPACING - MS Word 2007 Tutorial

Author: Navin Kumar

To make a document more readable as well as to organize its content logically and subject wise, the text is divided into paragraphs. The vertical space between paragraphs is known as paragraph spacing. Microsoft Word 2007 allows users to vary the space before and after the paragraphs.

In this Tutorial, you will learn how to set the paragraph spacing in MS Word 2007 Documents.

Task: Setting Paragraph Spacing

Download the practice document “Alice’s Adventures in Wonderland” from the About Tutorials page.

You will notice that all paragraphs in this document have 10 pt spacing before and 0 pt spacing after the paragraph. Your task is to:
  1. Remove space before the second paragraph.
  2. Add space after the first paragraph.
  3. Change the spacing before 4th paragraph to 15 pt and spacing after it to 20 pt.
  4. Change the spacing before and after 5th paragraph to 25 pt and 18 pt respectively.